Make One Person Responsible For Data Storage
Management
Author: Simon Peters

It is not that difficult to store computer data, and it does
not take a lot of space. On the other hand, data storage
management can offer challenges beyond where it is stored.
Information in the business world is a valuable commodity and
secure storage is extremely important, however picking the right
company or person to oversee your data storage management may be
even more critical.

Deciding how to store your information, as well as where, are
important decisions, as is who will have access to the
information. Regardless of how sensitive the information may be,
you will have to trust someone with your data storage management
because at some point you will likely need to recover something
in storage. It is always best to keep base information, daily
information and securely stored information in different realms,
with different people overseeing each phase.

Typically, system administrators have access to everything, but
when placing critical information in storage, the person
responsible for data storage management should be the only
person with access to it. This can be explained as being for the
administrator's own protection in the event of data loss.

Let Business Owner Plus One Have Access

Consider it tantamount to having a secret code that only the
business owner and one other person has access to. The code can
be written down, sealed in an envelope and placed in a safe or
bank storage box. If something happens to both people, someone
will be able to obtain the code and access the information. This
type of data storage management may be needed only for
confidential business information and not for operating
processes.

It will be up to you to decide the type of information that
gets the full confidentiality treatment and which has more
relaxed accessibility. But once you place a person in charge of
data storage management, do not undermine their authority of
maintaining the classified records. Once you make the person
accountable, allow them to be responsible.

Remember, the person in charge of data storage management may
be needed to leave the premises occasionally, especially if the
informational is stored offsite. While most access may be
available remotely, a physical visit to the offsite location may
be necessary. The person in charge will obviously need to be
trustworthy and dedicated to the business and is someone you can
trust with your business information and files.


About The Author: Simon Peters is the owner of
http://on-data-backup.com , it is THE best source for advice on
the subject on backing up your data, nothing to sell, just
information . . .