Turning the Organization Nightmare Into a Dream Come True

CAMBRIDGE, Mass., Dec. 20 /PRNewswire/ -- We've all been there before. The New Year is full of promise -- including the promise you've made to yourself to finally get organized.

Seems like a cinch -- until you actually start.

"The desire to organize can be fleeting. The process must be quick, easy and maintainable," says Tom Stearns, director of marketing for CardScan, maker of the leading business card scanner. "Inputting the telephone numbers and addresses that make mobile technologies truly indispensable can take time busy people don't have."

With that in mind, here are some tips to help make certain your organizing results match your enthusiasm.

* Your PDA, smart phone and other technological tools are how you stay in

touch; accurate, reliable contact information decrees who you stay in

touch with. To get the most out of your devices, fill them with

information and be sure to sync them with each other.

* Getting information into your computer, pocket PC, smart phone and so on

is time-consuming. Try using a business card scanner like CardScan that

captures the information very quickly.

* The fact is 33% of all the contact information you have right now will

be obsolete within a year. Go for a solution that automatically updates

your information periodically. That way you only have to go through this

process once.

* Security has never been more important. No matter what system you use,

the risk of mistaken deletions or lost data looms. Look for products

that back-up information to a secure web site. CardScan offers that

service for both the security reasons and the added convenience of being

able to access the information from any browser anywhere.

* The more compatibility there is between the tools you use every day, the

more likely you'll be to get and stay organized. For example, CardScan's

products easily integrate with popular software packages including

Microsoft Outlook, Word and Excel as well as many devices.

Fulfilling the dream of organizing your contact information can not only make your life easier, it can lead to greater professional success. Colin Baird of Palmdale, CA says, "Using CardScan, I've amassed 3,500 contacts that automatically update each time I turn on my computer. I rarely lose contact information and I automatically sync my information into Outlook, my Blackberry and our corporate servers. I've been number 1, 2 or 3 in production for five years and I believe that no one can compete with me because of the CardScan system."

Getting contact information organized is an admirable ambition but a daunting task for most of us. To make certain your efforts meet with good results, look for products and services that are easy to use, reliable, accurate, updateable and secure. The CardScan products mentioned in this article are available online at http://www.cardscan.com and from retailers nationwide. For more information, visit the web site or call 800.640.6944. SOURCE CardScan